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August 27, 2026 Final
| Name | Role | Status |
|---|---|---|
| David Pumpelly | Chair | Present |
| Jamie Brabston | Secretary / HR Chair | Present |
| Amber Stout | FC Chair / Treasurer | Present |
| Stan Stinson | Finance | Present |
| John Mark McClelland | Finance | Absent |
| JoAnn Perez | Fundraising | Present |
| Kevin Long | Fundraising | Absent |
| Roy Ferrante | Fundraising | Present |
| Chris Patty | Director | Absent |
| Yvonne Tafoya | Director | Present |
| Susan McGrady | Executive Director (non-voting) | Present |
Quorum present — 7 of 10 voting directors. John Mark McClelland, Kevin Long, and Chris Patty were absent. Susan McGrady (ED) attended, non-voting, and was excused for the ED Performance Bonus item.
Housing & Grant Opportunities
The ALPHA Foundation encouraged Susan to apply for a $250,000 grant to purchase the small house. The board weighed prioritization: if unexpected funding (roughly $200,000) became available, the larger property better serves long-term resident capacity and program space, while the small house is the more viable target for immediate grant funding. Consensus: pursue the small-house grant while keeping the long-term property goals in mind (see Decisions).
Whiskey & Wine Fundraiser
All 16 tables sold out, and fire-code approval expanded capacity to 17, which also filled. Huntsville Hospital purchased a $3,500 table, with Jeb Sams adding $1,000 and three couples $500 each for VIP access (about $6,000 total from Huntsville Hospital). Redstone Federal Credit Union provided the event room at no charge. Roughly $170,000 has been raised so far. The team will prioritize inviting the Wix family to fill the final table.
Event Program & Bridge to 100 Presentation
The board agreed to replace lengthy speeches with the introductory video (featuring Ben Park) and a concise Bridge to 100 presentation built around a female resident’s success story and updated impact metrics (see Decisions).
Day Program Relocation
The living-room contract ($1,000/month, ~$12,000/year) had low participation, so the day program is relocating back to the main facility (the Leadership Lounge at 305), a meaningful cost saving. New director Jessica Morgan has run the program well with a small group.
Vocational Training & Resident Development
The board noted a resident’s strong growth in communication and social engagement, and discussed a potential partnership with a shredding company (“Good for Good”) to employ residents in routine vocational tasks — fostering agency and stretching donor funding.
Hank House Property Damage & Insurance
Susan reported roughly $22,000 in damage at the Hank house from an undetected roof leak and a subsequent fallen power pole. The insurance adjuster denied the claim as normal wear and tear rather than storm damage; Susan and Roy protested the classification. The plan is to negotiate contractor payment plans, apply ~$10,000 from Asbury, and review all policies with agent David Harbarer; Jamie will help contest the denial through the agent.
Wheelchair-Accessible Van Donation
A lift-equipped, wheelchair-accessible van may be donated from an estate; it would provide valuable transportation for resident medical appointments. The board agreed to accept the donation (see Decisions).
Strategic Meeting Location
Amber Stout will coordinate with Hannah to host the September strategic meeting at Warren Averett.
Financial Status & Budgetary Pressures
Financial pressure this period includes the new line of credit, two replacement HVAC units, roof and technology expenses, and the loss of several full-pay residents. Net income versus last year moved from about −$36,000 to −$68,000 (typically turning positive after the Whiskey & Wine event). The organization is currently drawing on the line of credit, withholding payables, and prioritizing payroll.
Staff Empowerment & Delegation
The board emphasized that Susan should empower staff to handle day-to-day operational issues (insurance adjusters, personnel matters) to preserve her capacity for high-level fundraising and community relations. Staffing is currently stable, though a long-standing house manager could relocate around January.
ED Performance Evaluation & Bonus
The board reviewed Susan’s annual evaluation: a board composite of about 94/100 (her optional self-assessment about 92/100), with category scores averaging near 5 on quality of care, community relations, mission leadership, governance, and operations. The compensation structure includes a $10,000 discretionary bonus (subject to board vote) plus a separate, objective revenue bonus evaluated each February after the books close. Per the agenda, Susan was excused for this item.
- Prioritize purchasing the larger property over the smaller one, should funding become available.
- Prioritize inviting the Wix family to fill the final Whiskey & Wine table before seeking other attendees.
- Frame the event presentation around Bridge to 100, using video and slides to highlight a female resident’s success story.
- Accept the donated wheelchair-accessible van for resident transportation.
- Award Susan McGrady the full $10,000 discretionary performance bonus, payment deferred until funds are available (by formal motion — see Motions).
- The BoardInvite Laura Brown to the next board meeting.
- JoAnn PerezVerify the 17th table’s availability, contact Christine Wix about attending, and confirm with the ALPHA Foundation whether their table is full.
- Susan McGradySelect a resident for the event presentation and provide the success story and a high-resolution photo; contact the insurance agent to advocate on the property claim.
- David PumpellyDraft the event speech and presentation centered on Bridge to 100; contact agent Scott about the coverage denial; request a mold-remediation quote from CNK; distribute the performance evaluation to all board members.
- Amber StoutCoordinate with Hannah on the September strategic meeting location (Warren Averett).
- Susan McGradyDocument personal annual goals for board review.
- The BoardEstablish measurable annual organizational goals.